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To use the GOLD EventLetters system, you need to set up merge-letter templates on your PC using the Microsoft Word® Mail Merge function, and link them to a data source file. The data file is created in the afterhours process using FPS GOLD’s host computer. The data file is a result of either automatic events occurring on one or several accounts, or a result of user-requested events.
An event occurs when a pre-defined event affects an account or when you manually request an event letter. Some examples are when a CD account matures, a change of address, or a new account opening. Up to 255 events can be created this way, with each event having a possibility of 255 letters. Currently, the following events have been defined and are available in the Deposit GOLD EventLetter Processing (see Deposit Event Descriptions for a full description of each event). See the Tying Data Source Files to Event Letters help for more information.
| Event # | Description |
| 1010 | Interest Postings |
| 1020 | Dormant Accounts |
| 1030 | Inactive Accounts |
| 1040 | Account Renewals |
| 1050-1052 | Safe Deposit Box Billing |
| 1051 | Safe Deposit Box Billing, daily |
| 1151 | Safe Deposit Box Billing, monthly |
| 1060 | Safe Deposit Box Past Due |
| 1070 | Account Hold Expiration Dates |
| 1080 | MMDA Limit Exceeded |
| 1090 | W-8 Form Expiration |
| 2010 | W-4R Notification |
| 2020 | Required Minimum Distribution |
| 2030 | Club Account Payouts |
| 2040 | Address Change |
| 2050 | Check Stop Payment |
| 2090 | 70 ½ During Current Year |
| 4010 | Account Maturities |
| 4020 | Account Escheatment |
| 4030 | Safe Deposit Box Escheatment |
| 5010-5019 | Negative Balance Accounts |
| 5030-5039 | New Accounts |
| 5050-5059 | Closed Accounts |
| 5070-5079 | Excessive Returns |
Note: Additional events can be identified and merged with user-created databases. This process is described in the Copying to Event Letter Files help.
Once the event letter templates have been set up with merge fields that match their corresponding data file, all that is left to do is merge the data file and letter together. This is done using the GOLD EventLetters program. See Assigning Merge Letters to Events for more information.
The following event fields are currently available for use:
Event Date Closing Reason Club |
Club Payout Freq General Category |
No WD Cycle Payout Date |
After the letters have been merged, GOLD EventLetters allows you to preview the event letters before you print them. You can choose to print all the letters at once or print selected letters.
GOLD EventLetters will save the event letters to the "HAVE BEEN PRINTED" folder on your PC hard drive. The letters will stay there until you move them into the "ARCHIVED EVENTS" folder or delete them. Both folders are installed on the PC at the same time the program is installed.
Note: For more information concerning the set up of deposit event letters, please refer to the GOLD EventLetters Setup Procedures help.
Secondly, the Deposit GOLD EventLetter Report (FPSDR500) needs to be set up to generate the event records. Job Control Language (JCL) also needs to be added to the afterhours. A work order must be sent to FPS GOLD to have the report and JCL set up for your institution.
GOLD EventLetters will automatically delete event records more than seven days old and event records created the same day when a re-run occurs, and write an account file maintenance record for each event.