App. F - G/L Transaction Entry in CIM GOLD > Configurations > Customizing the Transaction Entry Screen

1.	On the Transaction Entry screen, click <Configurations>.

The Configurations screen is displayed, as shown below:

configurations

2.	Click <Create New>.

3.	In the Name field in the Configuration Settings box, enter a descriptive name for this configuration.

For example, if this configuration is for monthend journal entries, you could enter "Monthend Journal Entries." If the configuration is for check entries, you could enter "Check Entries." Be descriptive enough that others working on the screen will understand which configuration is for which type of transactions. What you save here can be seen by all users of CIM GOLD at your institution. This is a required field.

4.	Enter a description for the configuration in the Description field. This field is optional.

5.	The Owner field will be entered with your user name. You can change the name in this field if necessary.

6.	In the Field list view, check the box next to each of the fields you want displayed on the Transaction Entry screen.

These are the fields where users enter transaction information.

Possible choices are:

Field

Description

ACCT, BR, SUB

Select all available account subfields. See your account number structure for more information.

ACCT, BR, SUB (DR) (CR)

(Debit/Credit Accounts)

If the first account fields (ACCT, BR, SUB) are used, the credit and debit account fields cannot be used, and vice versa.

If the configuration you are using is set up with the debit and credit accounts, you will only need to enter one amount, and the system will duplicate the amounts into the separate debit and credit accounts, as shown in the following example:

clip0001

Field	Description
Amount	This is the amount of the transaction. This amount can be either positive or negative, depending on which type of account you have selected (see definitions above). For example: •If you have selected the Debit Accounts, the amount entered in this field would automatically be positive. •If you selected the Credit Accounts, the amount entered would automatically be negative. •If you entered the Debit/Credit Accounts, you must manually enter the negative sign to the amount to indicate that it is a credit. This field is mandatory, so this box should always be checked on all configuration setups.
Description	Check this box if you want to include a description with the transaction you are entering or importing.
Reference Number	Check this box to include the Reference Number field on the Transaction Entry screen. The reference number is a user-defined field.
Source Code	Check this box to include the Source Code field on the Transaction Entry screen. The source code is user-defined. Source codes are used as search parameters for retrieving transactions for correction, review, deletion, etc. You can also enter a code to refer back to the description entered in the Description field. For example, if you entered "Monthly Checks" in the Description field, you could enter "C" as the source code for checks.
Effective Date	Check this box to include the Effective Date field on the Transaction Entry screen. The Effective Date entered must match the accounting period you are posting transactions to, or you will receive an error message.
Payee	Check this box to include the Payee field on the Transaction Entry screen. This field allows you to enter a payee associated with transactions.
Quantity	Check this box to include the Quantity field on the Transaction Entry screen. The Quantity and Standard Unit Quantity fields are used for entering statistical data.
Standard Unit Quantity	Check this box to include the Standard Unit Quantity field on the Transaction Entry screen. The Quantity and Standard Unit Quantity fields are used for entering statistical data.
Distribution Profile	If you check this box, the Distribution Profile field displays on the Transaction Entry screen. This field is a drop-down field, and displays all distribution profiles previously set up previously on the Distribution Profile screen (function 87/88). Distribution profiles allow you to enter one transaction on this screen and have the system distribute that transaction between several accounts as set up in the distribution profile. For example, if your institution hires a custodial service to clean five of your branches, you can distribute the monthly cost of the custodial service. Rather than manually splitting the cost and entering five transactions for each branch's portion of the cost, set up a distribution profile.
Branch Allocation Table	Check this box to include the Branch Allocation Table field on the Transaction Entry screen. The field appears as a drop-down list, on the Transaction Entry screen, and only Branch Allocation Tables that you have set up on the General Ledger Branch Allocation screen (function 92) will be displayed in the drop-down list.
Account Title - Long	Check this box if you want to include an Account Title - Long field on the Transaction Entry screen. This field is for display purposes only; file maintenance is not allowed.
Account Title - Short	Check this box if you want to include an Account Title - Short field on the Transaction Entry screen. This field is for display purposes only; file maintenance is not allowed.

7.	When importing transactions, double-click the number in the Import Column and change the number of the column where that field should be displayed on the Transaction Entry screen. The column number entered here should match the column number in the file you are importing.

You can easily change the position of the fields on the Transaction Entry screen if you later need to change the order of the fields. Once on the Transaction Entry screen, just drag and drop the column headings in the order you prefer.

8.	Click <Save>. The configuration setup will be saved in the drop-down list on the Transaction Entry screen.

1.	On the Configurations screen, select the configuration you want to edit in the top list view.

The details of that configuration will be displayed in the Configurations Settings box.

2.	Change the Name, Description, Owner, and any of the fields for this configuration, as needed. For information on definitions of each of the fields in the list view, see the Field list view description in the step 6 above.

3.	Click <Save>.

1.	On the Configurations screen, select the configuration you want to copy from the top list view.

The details of that configuration will be displayed in the Configuration Settings box.

2.	Click <Copy>.

The Name of the configuration will change to display the word "Copy" after it (as shown below). You can change this name to something else.

copy

3.	Make any additional changes to the Description, Owner, and any of the fields for this configuration, as needed. .

4.	Click <Save>.

1.	On the Configurations screen, select the configuration you want to delete from the top list view.

The details of that configuration will be displayed in the Configuration Settings box.

2.	Click <Delete>.

The following message will be displayed:

deleteconfiguration

3.	Click <Yes> and the configuration will be deleted.